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INSTRUCTIONS  TO  DISTRICT  AND  COUNTY  AGENTS 


PRODUCE  LOAN  OFFICE, 

Columbus,  Miss.,  April  4,  1864. 
Sir: 

You  are  requested  to  examine  carefully  into  the  condition  ot 
Grovernment  Cottons  in  your  County,  a  list  of  which  is  enclosed,  and 
report  to  this  ollice  the  facts. 

Should  the  cotton  be  found  insecurely  sheltered  or  otherwlw 
neglected  or  in  bad  condition,  it  is  expected  that  you  will  notify  the 
parries  having  charge  of  it  to  give  the  same  immediate  atttention,  nn- 
<ler  their  contract  ta  "  take  due  and  proper  care  of  the  cotton." 

Should  the  said  parties  after  reasonable  notice,  not  take  the 
necessary  steps  for  the  preservation  of  the  cotton,  you  are  empowered 
to  have  the  matter  attended  to  at  the  expense  of  the  Government,  aijitl 
your  duplicate  vouchers  will  be  paid  by  me.  In  such  Cases  the  parties 
will  be  held  liable  for  th"  <'.osr,  ('xc<'[)V  nmlcr  (•ircuiii-^t.nict's  of  a  very 
peculiar  character. 

What  the  Governmnt  expects  is,  that  its  cotton  shall  be  shel- 
tero  I  from  the  weather  and  from  cattle,  and  where  the  bagging  or  rop*- 
have  been  removed  by  unauthori/tid  parties  or  depredators,  that  tlie 
party  in  charge  of  it  bhall  replace  the  same  with  boards  and  hoops, 
and  where  buildings.are  injured  cauij^e  them  to  be  repaired. 

Agents  are  requested  to  ascertain  and  report  all  the  facts  con- 
nected with  alledged  loss  of  cotton  from  tire  or  any  other  cause,  and 
in  rebaling  will  use  boards  and  hoops. 

In  cases  where  cotton  is  leffe  upon  abandoned  estates,  the  Agent 
will,  if  no  arrangement  can  be  made  to  place  it  in  charge  of  some 
neighbor,  cause  the  cotton  to  be  removed  to  a  secure  location,  taking 
the  receipt  of  a  responsible  party  who  will  undertake  its  custody. 

.  Agents  will  report  to  me  at  least  twice  a  month  in  detail. 

J.  D.  B.  DeBOW, 

Gen' I  Agent  Produce  Loan 


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